Team Coordinator / Admin Assistant

Key responsibilities

60%

• Supporting the recruitment team with all the administration related tasks (eg. CV formatting, upload CV to client portals, compilation of activity reports)

30%

• Being an expert database user, ensuring compliance of database usage across business and providing guidance to users when they have questions
• Provide technical support (eg. Set up new laptops, install anti-virus, laptop maintenance)
• Managing attendance record and holiday calendars
• Compilation of monthly expense reports for the team
• Handling general Office admin and operations (eg. Employee medical insurance, order stationaries)
• Being the primary point of contact for all external providers and vendors (eg. Business card printer, Laptop suppliers)

10%

• Onboarding new starters
• Providing secretarial and administrative support to the Managing Directors
• Organizing and booking travel plans
• Organizing team building activities
• Any ad hoc projects as required