Executive Assistant to Chairman (EA / PA)

Key responsibilities

• Taking on a key role to support the Chairman on both business and personal/family matters – especially in scheduling appointments, meetings, arranging travel as well as other leisure activities; and managing overall household affairs and events management support.
• Provide administrative support on daily operations in the CEO office, ensure the efficiency and timely delivery.
• Responsible for travel arrangement & coordination such as itinerary, air-ticket, accommodation, travel expenses and insurance etc.
• Responsible for the planning, coordination & maintenance of the executive’s agenda including any personal & business appointments, meetings, and conferences.
• Required to attend meetings, responsible for the preparation of meeting materials, minutes taking & reports writing when necessary.
• Handle incoming telephone calls & emails such as screening, taking messages, returning calls, and responding to emails when necessary.
• Support on paperwork including the preparation of documents such as reports, correspondence & presentations, proof-read and make corrections/amendments when required.
• Maintain the filing system and ensure confidential documents are kept securely.
• Manage the administration of all expenses & claims such as petty cash.
• Assist in ad-hoc tasks whenever required.